RCW 42.24 governs the process for audit and review of payroll and claims payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the following format for approval by the City Council.
REPORT OF DISBURSEMENTS:
The following amounts were budgeted and sufficient funds were available to cover these payments:
| Electronic payments - Key Bank |
#408 - 412 |
$ 1,377,881.34 |
| Electronic payments - US Bank |
#11549 - 11574 |
$ 6,869,958.89 |
| Electronic Purchasing Card |
January 2020 |
$ 0 |
| Accounts Payable Checks |
#163056 - 163741 |
$ 6,624,895.61 |
| Payroll Account Checks |
#388321 - 389142 |
$ 537,056.34 |
Due to a one-time permanent procedural timing change, there is no January disbursement for P-cards but will re-appear monthly beginning in February.
Background and description of this process is attached. |